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MeetingMate on Mac, Windows and Linux.

The Free individual app installs like any other app and runs on your own computer. A shared browser workspace runs in any browser and requires Pro for team use.

Download the appShared workspace

Get MeetingMate

On a computer it's one download: the first time it opens, MeetingMate fetches Ollama and its AI models (a few GB, once) and shows the progress. No Terminal, no Python. On a phone, it installs from your browser to your home screen, with nothing to download.

Mac

Apple Silicon (M1 or later), macOS 14 or later.

Download

Open the disk image and drag MeetingMate to Applications.

Windows

Windows 10 or 11, 64-bit.

Download

Run the installer; no administrator rights needed.

Linux

64-bit Intel/AMD, Ubuntu 22.04 or similar.

Download

Allow it to run as a program (Properties → Permissions), then double-click.

Opening it the first time. Until MeetingMate is signed by Apple and Microsoft, your computer warns about an unknown developer. Mac: open System Settings → Privacy & Security and click Open Anyway. Windows: click More info → Run anyway.

What works where

Notes, AI summaries, chat, on-device transcriptionMac · Windows · Linux
Record Zoom, Teams, Slack or FaceTime audio without a botMac (macOS 15+)
Record your microphone in the browserMac · Windows · Linux · phones
CalendarMac Calendar; calendar feed links everywhere
Shared team workspaceAny browser
Run from source instead (developers)

  1. Install Ollama and pull the models

    Get Ollama from ollama.com, then pull a local model for writing and a model for search:

    ollama pull qwen2.5:3b
ollama pull nomic-embed-text

    Optional: sign in to Ollama Cloud and choose its model when starting MeetingMate. The local model remains the fallback. Using a cloud model sends the text of each request to Ollama's cloud.

    ollama signin
ollama pull gpt-oss:120b-cloud

  2. Get the code

    git clone https://github.com/ntuong/meeting-mate.git
cd meeting-mate

  3. Install dependencies

    A virtual environment keeps things tidy:

    python3 -m venv .venv
source .venv/bin/activate
pip install -r requirements.txt

    To record calls in desktop apps (Zoom, Microsoft Teams, Slack huddles, FaceTime), MeetingMate builds a small recording helper the first time you use it. That needs macOS 15 or later and Apple's command line tools:

    xcode-select --install

  4. Start MeetingMate

    python3 -m meetingmate

    To use the optional cloud model, start with MEETINGMATE_MODEL=gpt-oss:120b-cloud python3 -m meetingmate.

  5. Open it in your browser

    Go to http://127.0.0.1:8810. Allow microphone access when your browser asks. To see your calendar, click Connect calendar and allow access in the macOS dialog. The first time you record with This computer: Zoom, Teams, Slack, Meet…, macOS asks to allow Screen & System Audio Recording; that's how MeetingMate hears the other side of the call without a bot.

Mac, Windows, Linux and mobile

Start a shared browser workspace

Team use requires Pro. When Pro checkout and license enforcement are available, choose Create a workspace on a configured MeetingMate host, verify your email, and invite your team. Your team only needs a browser. Python, Ollama and transcription models run on the host.

This local preview does not connect to a hosted account. A host operator can use the packaged Docker stack, which installs the service dependencies and models during deployment.

Explore team workspacesSource repository for Docker deployment

The operator still supplies a host, HTTPS domain, email service and off-host backups. Docker is the self-hosted option; no server software is installed on each team member's device.